Week Day Child Care Reimbursement Agreement

  
As we continue to seek ways to connect people into groups and keep our current groups healthy, we are excited to offer a childcare reimbursement option for Weekday Groups (WG) for Fall 2025 and Spring 2026. We have made changes to the policy for this year, so be sure to read thoroughly. We will consistently evaluate this process each year! Below are the current guidelines for WG childcare reimbursement. Email brooke@watkinsville.org if you have any questions about these guidelines.  

Childcare: The reimbursement agreement is designed to support childcare for each Weekday Group meeting. We are changing the reimbursement from group childcare to individual family childcare. Each family in the group can now use this childcare reimbursement per family, per meeting. The use of reimbursement should also be limited to regular group meetings and not for fellowship events. Our desire is for WG to meet between 10-12 times a semester with an average time needed for childcare being two hours. We will reimburse up to a total of 24 hours per individual family, per semester. Should you choose to use childcare reimbursement, each family unit will be responsible for submitting reimbursement requests. The reimbursement cannot be used to pay relatives of the family as sitters. 

Partial Cost: The system is NOT designed to cover the entire cost of childcare, but to provide some assistance to individual families in providing childcare.

Amounts: The current amount allowed for WG childcare reimbursement is stated below. If, for some reason, the actual amount paid to the sitter is less than the amount below, the lower of the two will be paid. The maximum paid to any one family in a calendar year is not to exceed $600.

Rates:

$25 per meeting (2 hours) up to four children

$45 per meeting (2 hours) for five or more children

Website & Timeline: Please make reimbursement requests every month by using the form found at watkinsville.org/week-day-groups. We ask that these requests are completed no later than by the end of the following month.

Budget Year: Reimbursements may no longer be available once the budget line item is depleted. (That’s a good reason to be timely in submitting the expenses.)

Annual Agreement: This signed agreement must be in place each year before the church will reimburse any expenses. Signers include the WG Childcare Coordinator, the WG Leader, and the WG Director (Brooke Lovingood).